Mortgage – If the property is mortgaged, written consent (‘permission to let’) should be obtained from the mortgage lender. If a special clause is required in the tenancy agreement we need to be notified well before the lease is signed.
Council tax – It is the responsibility of the occupier to pay the council tax on a property. We will notify the collection office when a property is let to a tenant. If the property is vacant between lets, responsibility for council tax reverts back to the landlord.
Tax – Letting is a business and you will be required to pay tax on the letting income, subject to any allowable deductions. As the landlord you are responsible for the payment of any income tax.
Non-resident landlords – The legislation surrounding non-resident landlords and their managing agents differs significantly from landlords residing in the UK. It may be the case that tax will have to be deducted at source by your managing agent. To clarify this position we will arrange for you to complete an NRL 1 form and submit this to HMRC.
Gas, electric, television, cable/satellite accounts and telephone – We will notify gas and electric utility companies of the details of your new tenants, making them aware who is responsible for payment. You will need to supply us with the contact details of your suppliers, however, you will need to cancel your telephone, cable, satellite and TV licence subscriptions prior to the tenant moving in as these companies will only accept notification from the account holder.
Keys – You will need to issue Lomond with three sets of keys, two of which will be given to the tenant and we retain possession of one.
General condition – Quality properties will always attract quality tenants. The property should be in good condition internally and externally, preferably decorated in neutral colours. Repairs to and maintenance of the property are at the landlord’s expense unless misuse by the tenant can be established.
Personal Items – Items of sentimental or monetary value should be removed from the property before the tenant takes residence. All storage areas should be left clear for the tenant’s use.
Cleaning – At the start of a tenancy the property should be in a thoroughly clean condition. At the end of the tenancy it is the tenant’s responsibility to leave the property in a similar condition.
Security – We advise that you take extra security precautions with your property i.e. locks on windows, security lights, quality door locks etc.
Gardens – Gardens should be left tidy and rubbish-free, with any lawns cut. It is the tenant’s responsibility to maintain the gardens to a reasonable standard. However, if the gardens were particularly large or need constant attention we would recommend employing the services of a regular gardener.
Information for tenants
It is always helpful to leave copies of any information for the tenant on operating the central heating system and any appliances in the property e.g. washing machine, alarm system etc. Also, any local information that may be of use such as refuse collection day.
Please note – We cannot guarantee that a tenant will not default on rent payments, however in the unlikely event that this should happen, we, as the letting agent, will advise and help you through the legal procedures for recovering any outstanding monies.